Jointly prepared by PTA representatives and School Management.
Definition & Aim Of The PTA
-
Parent Teachers Association (PTA) is a non-profit, non-political, and non-sectarian organization
made up of school staff and parents who work to support the school in a wide variety of ways.
The function of the PTA is not only to help/support the school in the development of students
but also to Provide help/support in the improvement and development of the school.
Preamble
-
We desire to sustain the promotion and continuity of sound, meaningful, and qualitative
education for the students of DYPWS, we, the parents/guardians, and teachers of the students
hereby jointly and severally agree to constitute ourselves into an organization whose membership
shall embrace all parents, guardians, and teachers of registered pupils in DYPWS.
Aims And Objectives
The aims and objectives of the association shall be:
- To provide the platform for parents, guardians, and teachers of students of DYPWS to
meet, exchange, deeply analyze issues, make recommendations, and effectively pursue
the implementation of decisions on matters affecting education/learning in DYPWS
with appropriate agencies.
- To foster mutual understanding, harmonious relationship, and cooperation among
parents, guardians, and teachers in the fulfillment of their common aim, the welfare
of the school and the pupils/students therein.
- To make for a healthy and sympathetic understanding of the education policies and
programs of the school and thus influence the same to create a suitable climate for
the reception of the same.
Membership Of PTA, Qualification
-
Membership of the association shall be open to:
- Parents / guardians whose children or wards attend school in DYPWS. Such participation shall be
non-political and non-religious.
- Any person who is a member of the teaching staff of DYPWS.
Executive Committee Members
- Chairperson – Principal
- Secretary –Coordinator
Other Executive Committee Members –Primary coordinator, 20 new elected Parent members, 20
Class teachers.
Guidelines And Rules Of Conduct Committee
- Members will always, during its deliberation and actions, work with proper conduct
and respect to one another and to the school.
- Each member must attend general meetings unless a member has a sound reason that
will hinder him/her.
- Governing Council will not concern themselves in individual /personnel matters.
- Members shall be immediately terminated on the following grounds:
- If a member is found acting prejudicially to the interest and working of the school
and/or towards other members. Sufficient opportunity will be given to the member to
submit an explanation. Final decision will be made by the school.
- Any office holder of the association who goes into or intends to or is invited to
or elected to partisan politics shall resign his PTA post or be requested to resign
and vacate his post. Under no circumstances shall anyone involve the association
into partisan politics:
- If a member's child/children leave(s) the school.
- If a member's employment at school is terminated.
Election Process
-
The Chairperson is the Principal of the School. The Executive Committee shall be elected by
lottery system method among the parent representative volunteers from each class. One
representative for each level – class 1 to 7 shall be elected. The election shall hold office
for one year.
- A list of parents per Class level who stand for the elections, shall be compiled, and kept for
future use, in case of a resignation or termination of an elected parent.
- If an elected parent resigns in writing to The DYPWS, his children leave the school or are
terminated, then a new member will be selected from those who stood in the first PTA Meeting via
lottery system. Any vacancy occurring in the executive committee of the association before
another election may be filled by a special meeting provided that the chairman on the advice of
the executive members may appoint any member to fill such a vacant post until a substantive
holder is elected.
- Parents will be notified via circular of elected members of the Governing Council for the PTA.
Circular for the same will be posted on the DYPWS website under Mandatory Disclosures.
- In the event of any officer vacating his office before or due to another election, he shall
immediately hand over the properties of the association to the chairperson or any of the
executive council members.
The Executive Committee
-
The Executive committee will meet when necessary but, at least, twice per term.
- The committee meetings are not open for other members. However, members may refer any relevant
matter of their interest through the Secretary of the Association or through the Class Parent
Volunteer, for discussions at these meetings.
- Decisions will be made by majority vote process.
- All committee members have equal voting rights, with the exception of the Chair, who has an
additional casting vote, should this be needed.
- Six members of the Executive Committee shall constitute a quorum at the meetings of the Council.
Without a quorum, no business shall be transacted.
- An elected member of the Committee shall cease to be a member of the Committee if the member
fails to attend 3 consecutive meetings of the committee.
- If any vacancy occurs in the Committee the continuing Members shall then appoint, by lottery
system, a member from the list compiled at the 1st PTA Meeting.
General Responsibilities Will Include But Not Limited To
-
Help School in any events outside and beyond standard School functions such as: organizing intra
school quiz competitions, science fair, community outreach, teacher appreciation event etc.
- Volunteer to plan and provide above activities and classroom activities that support lesson
plans given to the students.
- Provide an "ear" to the issues concerning the parent body at large and take it up with School
management for satisfactory resolution.
- Solicit new ideas and suggestions from the parent body to help enhance the overall and
all-round education experience and work with DYPWS for review and implementation of the same.
- Six members of the Executive Committee shall constitute a quorum at the meetings of the Council.
Without a quorum, no business shall be transacted.
- Build a sense of community at school through increased and sustained parental participation and involvement in school events.
- Foster a relationship between parents, teachers, school management and Board of Trustees.
Change In Rules And Regulations Of The Executive Committee
Rules and regulations / roles and responsibilities will be constantly evolving and subject to review and changes based on the changing needs of Children,
Parent, The School and the Teachers.
Any changes in the Rules and Regulations must be first approved and the committee’s meeting and thereafter at a Meeting provided that previous notice was given in writing and sent
to all the members. Those present for the said meeting can approve of the said changes by a simple majority, subject to the Chairperson's casting vote, in the event of any disagreement.
